- Hotel Facilitation -

Free Hotel Facilitation Program

Unlike most other meeting planning firms that require attendees to contact the designated meeting property directly to make their reservations, Roomers understands the importance of handling the housing/hotel reservation
process in-house for their meeting clients, and has therefore started its own unique housing program.

Roomers provides this service in-house not only to improve the quality of service, increase the efficiency, and facilitate our “one-stop shop” theme, but mainly because Roomers understands the possible monetary consequences that could be incurred by the host firm from not fulfilling their room block obligations according to their signed hotel contract.

In general, most hotel contracts allow a 10% reduction in the total room block before assessing any sort of penalties for falling short. When you take into consideration that a 10% reduction in a room block normally equals only a few rooms, it doesn’t take many mishaps before a shortage occurs, and several monetary penalties kick in throughout an agreement.

Furthermore, Roomers research has found that most mishaps occur due to hotel errors and not due to attendee errors, making it even more imperative that firms hosting events have someone who truly works only on their behalf and who oversees their entire reservation process to verify that they are getting all the benefits to which they are entitled.

Benefits:

• Allows Clients to Guage the Proper Progress of Filling their Room Block. (Can market more aggressively if falling short of plan).
• Provides Better Service (Special Requests are followed up on).
• More Efficient System - Allows Attendees to Register & Reserve Room at the Same Time.
• Guarantees that Number of Reservations is Correct, Not Allowing Errors to Occur That May Cost Firms Thousands of Dollars.
• Verifies That the Host Firm Receives All of the Benefits To Which They Are Entitled.

In conclusion, Roomers now offers clients a service that handles their entire hotel reservation process at the same time that registration occurs. For further convenience, and to allow attendees to handle all their needs at once, Roomers has developed a hotel reservation form that can be filled out at the same time as the registration form , and which can be submitted on-line, by fax, or by mail.